DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St Austell Parish
The information you provide is intended to be used in the context of the website and the activities St Austell Parish undertakes, and it’s not intended to be used outside that context.
Where a registration and login facility is available, your details will be recorded and used to identify you in order to provide appropriate access to resources.
Other data may also be recorded (comments, contact information), which will be used in the context of the associated application.
The Internet works by sending information between servers and clients (eg browsers) identified with ‘IP Addresses’. The IP addresses are logged together with time, page requested and browser type as part of the site’s normal operation, and are used to record general activity on the site. No direct personal information is stored.
Cookies are small pieces of data that are used internally by the web application software to maintain sessions and in some cases to associate users with preferences on the site. Most browsers have the ability to report, block, or remove cookies, if you wish, though this can affect your experience of the site.
People provide information when signing up for different activities at St Austell Parish, eg the Alpha course. We keep this information on the site for a limited period, and send it to the people managing the activity.
All data is stored in the UK (except for as mentioned in Google Analytics below, and email list subscription and management information – which is stored in the US).
The website uses Google Analytics to determine how the site is used. Here is Google’s description of the privacy aspect of that:
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).
The PCC of St Austell is the data controller. This means it decides how your personal data is processed and for what purposes.
St Austell Parish is also affiliated to the Diocese of Truro
The PCC of St Austell Parish complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.
We will only share your data with third parties outside of the parish in accordance with one or other of the lawful bases stated in 4. above
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website 1.
Specifically, we retain electoral roll data for a minimum of three years or while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator at 9 Trevarthian Road, St Austell, PL25 4BH or email firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via email
or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
1 Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
This policy applies from 12th November 2018.